Writing for any business purposes? Usually, business letter are more common in negotiating or addressing someone formally and talk about some important business issues or professional concerns.
Even though any offices practice this kind of letter writing, every student must learn how to write one. That is why every school nowadays taught their students on how to write a business letter effectively and correctly.
But it is not too late for those writers who wanted to learn more on business writing even if they are no longer school learners. Besides, not all writers are experienced enough to write a business letter and not all are equipped enough to do so.
Business letter writing, as we all know, is more about formality and is written in a professional tone. However, we should also consider about what are the fonts and correct formats that we should strictly follow in any business writing.
Just come to think of it, you are going to write a business letter and you are using a font size that is extremely small or extremely big. You might even use an inappropriate font for your text. Ever imagine how your recipient will react with your letter? They might even dump your letter at their first glance.
Then how are they going to read your message? That is why choosing the correct and proper fonts and formats in writing a business letter is very important and a writer must always take note of it.
Want your business letters to be taken seriously? Do it on your end first. If you’re serious about it, there’s a good chance those receiving your letters will reciprocate.
Apart from carefully writing your letters and using a good grammar software for correctness, it’s a good idea to follow standard business formats and fonts to keep it as professional as possible. If you’re not familiar with standard business layouts, the following should serve as a good guide to follow.
Formats
Different organizations will use their own preferred formats. The following are the most common ones employed.
Block Format. In this format, the whole letter is left-justified, with single space lines. Use a double space only between paragraphs.
Modified Block Format. Like the block format, text is left-justified and single-spaced. Letter date and closing, however, are set in the center.
Semi-Block Format. This one is presented in much the same way as the modified block, except the paragraphs are indented, instead of left-justified.
Fonts
For fonts, the most important thing is readability. Using one of the common types (Times New Roman, Arial, Tahoma) with a size of 11 or 12 is usually enough. If it’s a conservative company you’re writing to, stick to Times New Roman.
With these guides in selecting the correct and proper way of using fonts and formats, your business letter will look presentable in the eyes of your recipients. Since businessmen and other professionals are very busy with their activities, just be sure that your business letter will catch their attention and they will be able to read it in no time.